Acquisitions Manager, Suffolk University, Boston, MA

Suffolk University invites qualified individuals to apply for the Acquisitions Manager position. Reporting to the Assistant Director, Technical Services, this role is the point of contact for all resources and material acquisitions for the Mildred F. Sawyer Library and NESADSU using the III Sierra integrated library system, including ordering, receiving, and invoicing. Maintains acquisitions information in CORAL, the electronic resource management system.

Responsible for copy cataloging all newly acquired monographs for the Sawyer and NESAD collections. Maintains financial, acquisitions, serials and other administrative records and data. Processes all invoices for payment and reconciles invoice discrepancies with vendors.

Must have knowledge of budgets and accounting practices and the ability to assist and collaborate with the Assistant Director and Library Director in budgetary matters as needed.

KEY RESPONSIBILITIES:

• Purchases all books, serials, supplies, equipment, software, furniture and other items as needed for the Mildred F. Sawyer Library and NESAD collection which will be merged with the main library in Summer 2017. Works with the departments within the library to ascertain needs for equipment and supplies. Orders, processes invoices, and oversees deliveries of equipment and supplies.
• Acts as the Sawyer Library’s primary acquisitions liaison to all library vendors. Negotiates with vendors and consortia to provide the best possible discount rate, in consultation with Assistant Director.
• Ensures timely receipt of materials and proper invoicing. Manages invoicing activities with the University’s business and budget offices. Establishes, maintains and monitors all acquisitions funds. Adjusts and allots material budgets based on need and availability, ensuring prudent fiscal management at all times.
• Reviews budget lines for all standing orders and electronic databases, as well as tracking subscriptions and renewals. With Electronic Resources Librarian oversees subscriptions and tracks renewals for online databases to ensure timely and appropriate resources are made available to all patrons.
• Copy catalogs newly acquired materials by searching for bibliographic records and downloading them from the online utility. In addition, updates the online utility to accurately reflect the Sawyer Library inventory as needed.
• Performs other related duties as assigned, including serving as backup for Technical Services staff who are absent.

QUALIFICATIONS:

• Bachelor’s degree
• Experience working in a library setting preferred
• Familiarity with accounting concepts preferred
• Knowledge of library computer services, Internet, and Microsoft Office Suite
• Capable of working independently, efficiently, and effectively without direct supervision
• Capacity to be a self-starter
• Demonstrable organizational and time management skills – ability to multi-task
• Possesses excellent verbal and good written and communication skills, as well as presentation skills as needed
• Positive and collaborative interpersonal skills
• Detail oriented

Working at Suffolk 

Suffolk University is a private, comprehensive, urban university located in the heart of downtown Boston. Since 1906, Suffolk has been committed to creating an exceptional learning experience. Our college green is the Boston Common. We are steps from dozens of historic sites including the Old State House, Faneuil Hall, and the Massachusetts State House. We have no real boundaries to our campus–Boston and Suffolk blend together. Suffolk is an equal opportunity employer committed to a diverse community. 

Suffolk University is actively seeking applicants from groups that might be under-represented because of race/color, gender, religion, real or perceived disability, national origin or LBGTQ status.

See yourself here with our terrific benefits package. Benefits include, but are not limited to:

• Harvard Pilgrim medical/Delta Dental at low employee costs
• Retirement options including both Standard Retirement Plan (SRP) and Voluntary Tax Deferred Annuity (VTDAP). The University contributes 9% to your SRP when you contribute 5% after eligibility guidelines have been met.
• All employees and faculty members who are at least half-time are eligible for the tuition free course benefit in the College of Arts and Sciences and in the Sawyer Business School. There are additional tuition benefits for spouses, domestic partners, and children.
• Generous time-off program. Vacation accrues monthly. Vacation for part-time employees is pro-rated based on the employees’ regularly scheduled hours. Additional holidays are announced each year and are separate from the employee’s vacation allowance.
• Pre-tax commuter benefit
• Discounted home and auto insurance

Suffolk University conducts background checks as a contingent offer of employment for all positions. Suffolk University requires specific written authorization to conduct background checks. Failure to provide such authorization shall preclude candidates from being hired.

Please submit your resume along with a cover letter for the position in which you are applying to. 

Apply Here: http://www.Click2apply.net/476ymn23rf