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Prospect Information Coordinator, Amherst College, Amherst, MA

Posted September 22, 2016

Amherst College seeks a Prospect Information Coordinator to join its collegial and dynamic Advancement Research team. The Research team gathers, tracks and reports information that supports the fundraising activities of the College. As a whole, the Office of Advancement works together to foster relationships with Amherst alumni and other constituents to create more and better opportunities for students including financial aid, internships, and services.

Reporting to the Director of Advancement Research, the Prospect Information Coordinator supports the work of the Research team in finding and managing information related to donors, prospective donors, and gift solicitation activity. The Coordinator enters and maintains this information in Amherst’s constituent database. The Coordinator takes appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment.

The successful candidate will demonstrate strong attention to detail and written communication skills, have experience using Excel, and will be curious and interested in learning.

Key Responsibilities

Prospect information maintenance

  • Ensure maintenance and accuracy of prospect management data (including gift officer assignments, progress through donor solicitation cycle, and capacity ratings) through accurate data entry, data evaluation and quality assurance, and audit reports
  • Proactively find and update prospect information that is outdated or incorrect
  • Maintain database of constituent photos
  • Manage electronic and paper donor files

Prospect information reporting

  • Prepare materials for and attend meetings with development officers to review their prospect activity. Track follow-up in Ellucian Colleague database
  • Run prospect management reports, lists, and ad-hoc queries using Microsoft Excel and Access. Assist in design of new reports

Research Projects

  • Prospect identification projects to discover new potential donors; Proactively research and update prospect data, such as address or employment searches; Monitor industry, business and financial news for updates pertaining to Amherst prospects or to identify new prospects
  • Write short bios of constituents using resources such as internet searches, library sources, and internal databases
  • Maintain research request queue for the team

Qualifications

Required

  • High School Diploma or equivalent
  • 1 – 3 years of relevant experience
  • Proficient in MS Office Word and Excel, and ability to learn new software programs
  • Attention to detail, thoroughness, and accuracy
  • Ability to take initiative, learn new skills, and exercise independent judgment
  • Strong time-management and organizational skills
  • Strong written and verbal, and interpersonal communication skills

Preferred

  • Bachelor’s degree
  • Experience with Microsoft Access or similar database
  • Familiarity with fundraising, nonprofits, and/or higher education administration
  • Experience with fundraising databases such as Colleague, Advance, and Salesforce
  • Education or experience in library or journalism fields applicable

Interested candidates should submit electronically to https://apply.interfolio.com/37606 a cover letter, resume, and the names and contact information (e-mail and/or telephone number) for three professional references.   Applications will be reviewed until position is filled. 

Amherst College is an equal opportunity employer and encourages women, persons of color, and persons with disabilities to apply. The College is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.

Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college’s community is composed of about 1,800 students from 49 states, plus D.C., Puerto Rico and the Virgin Islands, and 54 countries around the world, and about 1,000 staff and faculty. The college’s scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst a great place to work, learn and live!

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