Staff Assistant, John G. Wolbach Library, Cambridge, MA
Posted April 25, 2016
This is the position of Staff Assistant for the John G. Wolbach Library at the Smithsonian Astrophysical Observatory (SAO). The purpose of this position is to provide administrative support and assistance to the Department Manager (head Librarian) and the professional and technical staff, as well as assist with collecting, compiling, interpreting and reporting monthly and annual statistics and help provide information services to the Library’s broad-based community of users in keeping with the mission of the Library. Wolbach Library provides information services to administrative, technical and scientific staff at the CfA, as well as to visitors, staff and students from other universities, the astronomy scientific community worldwide, and the general public.
Salary Range
$53,610.00 to $69,688.00 / Per Year
Duties
1. Assist the Department Manager with the practical and technical aspects of office administration, including budgeting, purchasing, and routine office procedures.
2. Prepare grant proposals for submission to funding agencies (Harvard University, National Endowment for the Humanities, etc.), monitor contracts and grants, and coordinate cost-sharing with collaborators.
3. Prepare and track procurement requisitions, using PeopleSoft financials, maintain time and attendance records for SAO Library employees using web TA, and prepare travel documents for SAO Library employees using Concur.
4. Collect, compile, interpret, and report monthly and annual statistics.
5. Establish and maintain database of all Library equipment, supplies, materials, property, acquisitions, and digital acquisitions.
6. Assist the Department Manager in the preparation of budgets, track department financial obligations, and reconcile with actual expenses to insure Department stays within budget.
Travel Required
- Not Required