Acquisitions Assistant 2, Yale University, New Haven, CT
Posted December 15, 2014
Under the supervision of the Head of International Collections Support Services, he/she performs a range of acquisitions functions: a) Searches and verifies bibliographic data with incomplete information using catalogs, reference sources, and online databases. b) Identifies records in online databases for import into the local system for the purposes of order creation. Creates preliminary records when online records are unavailable. c) In the local system: creates purchase orders; receives and processes library acquisitions; processes invoices for payment. d) Tracks approval plan and/or deposit account spending with appropriate tools. e) Reports missing and incomplete items. Initiates claims for unfilled orders. f) Charges and routes materials to backlogs or others units for further processing. g) Communicates with vendors to make claims and solve problems. Performs a range of cataloging duties: a) Searches, analyzes, and verifies data with incomplete information or source material in local library system, LC resource file, OCLC, and other bibliographic files for matching cataloging copy with books, CDs, and videos, etc. b) According to guidelines, verifies information, including access points and subjects, in LC and member copy and makes appropriate modifications. c) Evaluates and adjusts call numbers to conform to Yale practices. d) Performs catalog maintenance activities in the local system. e) Assists in reviewing and distributing incoming departmental materials based upon priority and language. Receives, verifies, and checks in serials through regular order and by gift and exchange. Keeps required statistics and provides data on request. May instruct, revise the work, and provide work direction to students. Does preliminary identification of language and/or undertakes the Romanization of non-Latin scripts for technical processing or other library units. Performs additional clerical duties relevant to library activities, such as unpacking and transfer of library materials. Performs other duties as assigned. May be asked to assist with other activities to support international collections and services. May participate in special projects undertaken by unit, department and/or committees. May be required to assist in disaster recovery efforts. The Technical services operation will be located at 344 Winchester Ave. The anticipated date for this relocation is approximately the Fall of 2015. May be assigned to work at West Campus in West Haven, CT.
Department: Lib Catalog Mgmt
Posting Position Title: ICSS Bibliographic Assistant – Latin American Materials
University Job Title: Acquisitions Assistant 2
Job Category: Clerical & Technical
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Strong ability to read and write Spanish and/or Portuguese.
Required Skill/ability 2: Basic computer skills, including Windows, email, Internet search engines, word processing.
Required Skill/ability 3: Ability to follow procedures, pay attention to detail, and complete assignments in a timely manner as well as work effectively and efficiently with colleagues in a team environment.
Required Skill/ability 4: Ability to enter data accurately in an expeditious manner.
Required Skill/ability 5: Excellent oral and written communication skills. Demonstrated interpersonal skills. Proven reliability and attendance.
Preferred Education, Experience and Skills: 1. Experience in performing bibliographic work using online library systems, preferably OCLC and/or Voyager. 2. Knowledge of cataloging practice and procedures, especially within the Yale Library system. 3. Knowledge of Office software such as Excel, Access, and other comparable applications.
Required Licenses Or Certifications:
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate’s degree; or an equivalent combination of experience and education.
Internal Number: 27975BR