Records Technician, Law Firm, Boston MA
Posted July 11, 2014
AccuFile seeks Records Technician for full-time assignment at global law firm in Boston, MA. The Records Technician will be responsible for general file production and maintenance in accordance with the firm’s records information management (RIM) standards and controls. The ideal candidate will have one to two years of work experience in a legal environment, familiarity with Excel, LegalKEY or other record-keeping software, demonstrate a strong task orientation and exceptional attention to detail. Need is immediate.
Responsibilities include:
- Maintain and retrieve files for client use as requested. Deliver files to clients within established time frames and ensure returned files are properly logged and placed back in their proper location;
- Perform tasks associated with general file production including descriptive data entry that is accurate and consistent with firm standards into file tracking software, generation of application labels and bar codes to folders, inter-filing (by alphabetical order and sort by number);
- Analyze existing file information to determine when new record series must be created. Verify and collect additional data from legal assistance, secretaries and clerks;
- Prepare and organize files for storage and retrieval;
- Assist in quality control in the file creation process to ensure compliance and consistency with departmental and firm standards;
- Perform relief and/or project duties and responsibilities, which may include assisting with searches, file maintenance, file conversions and file inventories.
Qualifications:
- Two years post-secondary or records-specific training with minimum of two years of work experience in a legal environment;
- Prior experience with Excel, LegalKEY or other record-keeping software highly desired;
- Proactive task orientation with ability to plan and organize tasks related to file production and maintenance;
- Excellent written and verbal communication skills;
- Demonstrated ability to meet obligations with confidentiality, integrity and sensitivity;
- Physical activity required including bending, reaching, lifting and prolonged periods standing. May lift and/or move up to 40 pounds.
To apply:
Please forward resume and cover letter to Kathleen Schmidt, jobs (at) accufile(dot)com.
AccuFile is an Equal Opportunity Employer.
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