Processing Archivist, La Salle University, Philadelphia PA
Posted July 5, 2014
Connelly Library is creating a new Archives and Digital Initiatives Department. This department will combine the functions of the University Archives and the former Media and Digital Services department to focus on acquiring, preserving, sharing, and promoting La Salle University’s history and scholarship in print and digital formats.
The Processing Archivist is an entry-level professional position which will support the Head of Archives and Digital Initiatives in building an arrangement and description program and a records management program for the University Archives.
Under the supervision of the Head of Archives and Digital Initiatives, the Processing Archivist’s primary job responsibilities include:
· Developing procedures and manuals for accessioning, arranging, and describing archival collections in Archivists’ Toolkit, including born-digital and hybrid collections.
· Processing the Archives’ backlog of archival collections and incoming collections
· Supervising student workers assisting with arrangement and description activities
· Updating collections information on the Archives website and uploading finding aids
· Working with University staff and administrators to develop a records retention schedule for the University
· Assisting departments in complying with the schedule and managing their internal records
Under the supervision of the Head of Archives and Digital Initiatives, the Processing Archivist’s secondary job responsibilities include:
· Assisting with management of digital collections, including the library’s institutional repository and web archive
· Assisting with research, reference, and outreach in the University Archives
Hours: 8:30 AM-4:30 PM Monday-Friday with flexible scheduling. Occasional evening or weekend hours may be required to support special events sponsored by the department.
Qualifications
· Master’s degree in library science, history, or another discipline with coursework in archives OR master’s degree in another field and successful completion of the Academy of Certified Archivists examination. Current master’s students who are within 6 months of receiving their degree will be considered.
· One year of full-time equivalent experience with processing archival collections. Demonstrated ability to arrange and describe archival collections, write finding aids and processing plans, and manage long-term processing projects.
· Familiarity with records management and digital preservation through coursework or work experience.
· Familiarity with the DACS standard through coursework or experience.
· Familiarity with cataloging principles and practices through coursework or work experience.
· Familiarity with XML and one or more metadata standards through coursework or work experience.
· Strong general writing and research skills.
· Basic web editing skills, including experience with HTML, CSS, and content management systems such as WordPress.
Preferred skills and experience
· Experience with both traditional and minimal processing techniques.
· Experience with reprocessing projects.
· Experience writing manuals, handbooks, or other documentation.
· Experience working in a college or university archives.
· Experience with Archivists’ Toolkit, Archon, or other archives management software.
· Supervisory experience in a work or volunteer setting.
· Coursework or work experience in project management.
· Familiarity with the EAD standard through coursework or experience.
Candidates must be also able to lift and reshelve boxes weighing up to 40 lb., using a ladder when necessary.
We offer an attractive compensation and benefits package, including tuition remission.
All candidates must provide a cover letter and CV or resume (please include each document as a separate email attachment). Candidates who are selected for interviews will be asked to provide contact information for three professional references and sample finding aids.
Review of applications will begin on Monday, July 21 and will continue until the position is filled. Please email application materials to:
For more details on this position or to submit your cover letter, resume and other required information, please contact:
Rebecca Goldman, MLS
Head of Archives and Digital Initiatives
La Salle University
1900 West Olney Avenue
Philadelphia, PA 19141
[email protected]