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Institutional Archivist II, Getty Research Institute, Los Angeles CA

Posted June 12, 2014

Overview:

The J. Paul Getty Trust seeks nominations and applications for an Archivist to assist in managing the institutional records of the Trust and its operating programs: the J. Paul Getty Museum, the Getty Research Institute, the Getty Conservation Institute, and the Getty Foundation. The Institutional Records and Archives Department is administratively located in the Getty Research Institute. It provides records management services for, and acquires and provides access to archival records of, approximately 145 departments across all programs.

Duties Reporting to the Head of Institutional Records and Digital Stewardship, the Archivist will be a member of a highly integrated records and archives department. The candidate must have knowledge of both archives and records management practices and demonstrate a willingness to work collaboratively towards integrating access to information assets across the organization. Within the department’s environment, the position will take primary responsibility for supporting records and archives activities in one of the Trust’s core programs. The position will also act as a specialist/resource in certain core areas of records and archives functions.

Responsibilities:
Specific job duties will include:

  • propose, design, and carry out processing and cataloging projects involving appraisal, transfer, accessioning, ingest, description, arrangement, cataloging, preservation, and access for institutional records in all media formats;
  • prepare and maintain finding aids and coordinate original cataloging using best practices and standards including DACS, EAD and MARC.
  • collaborate with Getty departments to perform annual records disposition;
  • oversee and execute day-to-day records management circulation operations
  • work collaboratively with departmental staff on internal technology projects including data/system maintenance, documentation, testing, and user training;
  • recommend, develop, document, and promulgate policies and procedures;
  • compile statistics;
  • participate in working groups and committees;
  • provide research and reference services in accordance with access policies;
  • recruits, hires, trains, supervises, and evaulates interns and volunteers; may supervise others;
  • promote collections and departmental activities through tours, conference presentations, professional publications, and social media.

Qualifications:

  • Master of Library and Information Science (MLIS) from a program accredited by the American Library Association (ALA) with focus on Records Management and Archival Management.
  • Minimum 1-3 years of professional experience with archives and records management, preferably in a cultural heritage or educational setting.
  • Thorough knowledge of records management principles and practices, archival standards and practices, and legal and ethical issues related to records and archives management.
  • Thorough knowledge of ongoing developments and research in the archival profession, particularly in born-digital resource management.
  • Technological competencies as required by work duties, including the use of systems such as: OmniRim; Archivists’ Toolkit/ArchivesSpace; ExLibris’ Alma and Rosetta; and digital forensic and audio/visual management software.
  • Strong communication, collaboration, and client service skills; the ability to give presentations and train staff in small groups on core departmental functions.
  • Ability to establish and maintain positive and effective working relationships with staff at a variety of levels and with external contacts.
  • Ability to independently work tactfully and diplomatically.
  • Ability to meet deadlines, apply policies and procedures consistently, conduct research, and present recommendations.
  • Ability to evaluate, apply, maintain, explain and edit procedures and workflows.
  • Familiarity with modern European languages.
  • Physical requirements: Ability to lift 40lbs repeatedly and work in a warehouse as required; must be comfortable using a pallet jack. Drivers license and independent transportation.

NOTES:

Additional Salary Information: TBD based on experience
Internal Number: 2014-2239

To apply: https://jobs-getty.icims.com/jobs/2239/institutional-archivist-ii/job

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