Records Management Assistant & Archivist, University of Massachusetts Boston, Boston MA
Posted May 19, 2014
Job Description:
This Records Management Assistant and Archivist (4 positions available) will provide technical support for the development and implementation of a comprehensive records management program at UMass Boston. Incumbents will be responsible for assisting the Office of Contracts and Compliance, and campus departments, as assigned, with the following: determination of records vs. non-records; database logging; destruction of non-records (shredding or recycling); creating box and folder level inventories of records; scanning records, as needed; performing quality assurance audits on all records and boxes, and; other functions associated with managing records at UMass Boston.
Example of Duties:
Assist departments, as assigned, in the operations of records management and the preparation and implementation of a centralized records management/document control plan for the campus, with the current priority being departments, faculty and staff, who are moving to the Integrated Science Complex (ISC).
Assist departments, as assigned, in determining records vs. non-records, destroying non-records (either by shredding or recycling), obtaining certificates of destruction from commercial destruction firms or maintaining a destruction log, and box for storage records in accordance with the records management policy.
Enter pertinent information into the records management database, recording all official UMass Boston records including, correspondence, grades, reports, fiscal records, committee minutes, dissertations, etc.
Scan documents and electronically file records utilizing Xythos.
Work with the Information Technology department, as needed.
Update file codes, retention schedules, and other relevant indexes and logs that are used in the records management function.
Other related tasks and duties as assigned.
Requirements:
Bachelor’s degree is required. Graduate student in records management, library science or archives administration is preferred. Previous office/administrative experience required. Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required. Must possess good communication and interpersonal skills with the ability to work well with others. Must be highly organized and detail oriented.
Ability to provide careful attention to detail and accuracy.
Professional records management experience preferred.
Ability to readily adapt to changing priorities and take direction from multiple staff.
Strong computer skills with experience and proficiency using Xythos, Microsoft Office including Outlook, Excel, Word, Access and also Internet Explorer or similar search engine.
Additional Information:
UMass Boston provides equal employment opportunities (EEO) to all employees and applicants for employment. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All appointments and promotions will be effective on a Sunday.
Application Instructions:
Please apply online with your resume, cover letter, and list of three professional work references.
Non-Benefited.
Full-Time. 40 hours.
Hourly Rate $20
Unrestricted funding.
Review of candidates will begin following the application closing date.
Closing date for applications: May 27, 2014