Library Assistant IV – Circulation, University of Massachusetts Dartmouth, Dartmouth MA
Posted April 27, 2014
About University of Massachusetts Dartmouth:
The University of Massachusetts Dartmouth distinguishes itself as a vibrant public university actively engaged in personalized teaching and innovative research, and acting as an intellectual catalyst for regional and global economic, social, and cultural development.
The University of Massachusetts reserves the right to conduct background checks on potential employees.
UMass Dartmouth is an Affirmative Action, Equal Opportunity, Title IX Employer.
Job Description:
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES
Primary supervisor of Access Services during the evening hours; Supervises and organizes functions assigned to the circulation desk to insure the smooth flow of circulating materials to borrowers during the evening; Supervises student workers; Responsible for daily management of library fines and billing process and is liaison with the Registrar’s office and all other University Libraries’ billing agents; Manages the sending of overdue and fine notices through the library’s ILS; Designs and writes forms, handbooks, schedules, policies and procedures under the direction of the Circulation Manager to facilitate the smooth operation of Access Services operations; Monitors the borrowing of all library materials; Charges, renews and discharges library materials; Aids library users in locating and using materials; Plans the use of available floor and shelf space; Performs related work as required.
The Library Assistant performs a range of duties relating to acquiring, processing, and making available resources to library users, as well as assisting users in discovery and use of resources. Primary responsibility may lie within a single department or division, but due to the interoperability of library systems and patron service needs, individuals may be cross-trained in multiple departments.
Requirements:
MINIMUM ENTRANCE REQUIREMENTS
Applicants must have at least (A) four years of full-time or equivalent part-time, paraprofessional or clerical experience as a library assistant and (B) of which at least one year must have been in a supervisory capacity, and (C) and a bachelor’s degree is required.
QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)
1. Skill in typing.
2. Ability to gather information by examining records and documents.
3. Ability to work accurately with names, numbers, codes and/or symbols.
4. Ability to assemble items of information according to established procedures.
5. Ability to communicate effectively in oral expression.
6. Ability to deal tactfully with others.
7. Ability to establish and maintain harmonious working relationships with others.
8. Ability to stand for prolonged periods of time.
9. Ability to follow oral and written instructions.
10. Ability to maintain accurate records.
11. Ability to read, write and comprehend the English language.
Additional qualifications required at hire for Library Assistant II, Higher Education and higher positions:
1. Knowledge of library reference materials and services including dictionaries, atlases, almanacs, bibliographies, catalogues, etc.
2. Knowledge of library filing system such as alphabetic, classified and chronological.
3. Knowledge of the types and uses of library equipment.
4. Skill in mending and repairing books and other library material.
5. Ability to understand and apply agency procedures and guidelines governing the purchase of supplies, materials and equipment.
6. Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
7. Ability to prepare general reports.
Based on assignment, the following additional qualification may be required at hire for Library Assistant II, Higher Education and higher positions:
1. Knowledge of a foreign language (language required varies by location).
Additional qualifications required at hire for Library Assistant III, Higher Education positions:
1. Knowledge of the methods used in performing library research and bibliographic searches.
2. Knowledge of the principles, practices and techniques of supervision.
3. Knowledge of On-Line Computer Library Center (OCLC) bibliographic system.
4. Knowledge of the methods of general report writing.
5. Ability to recognize and assess the need for equipment and personnel.
6. Ability to interview and select candidates for library positions.
7. Ability to plan and prepare reference guides, exhibits, displays and presentations
Additional qualifications required at hire for Library Assistant IV, Higher Education positions:
- Ability to deal tactfully with others while applying decision making authority to resolve issues.
- Ability to exercise discretion in handling confidential information.
- Ability to adjust to changing situations to meet emergency needs.
Additional Information:
QUALIFICATIONS ACQUIRED ON JOB (List knowledge’s, skills, abilities)
1. Knowledge of the policies, procedures, specifications, standards and guidelines governing assigned unit activities.
2. Knowledge of the types and uses of agency forms.
Additional qualifications acquired on job in Library Assistant I, Higher Education positions:
1. Knowledge of the types and applications of library classification and cataloging systems.
2. Knowledge of the terminology, coding, symbols and standard abbreviations used in library work.
3. Knowledge of library reference materials and services, including dictionaries, atlases, almanacs, bibliographies, catalogs, etc.
4. Knowledge of library filing systems, such as alphabetic, classified and chronological.
5. Knowledge of the types and uses of library equipment.
6. Knowledge of the methods and techniques of preserving library materials and repairing books.
7. Skill in operating microfilm readers and reader printers.
8. Skill in operating audio-visual and video equipment.
9. Skill in operating various types of book charging machines.
10. Skill in operating office machines and equipment such as adding machines, calculators and photostatic copiers.
Additional qualifications acquired on job in Library Assistant II, Higher Education positions:
1. Knowledge of On-Line Computer Library Center (OCLC) bibliographic system.
2. Knowledge of the principles, practices and techniques of supervision.
3. Knowledge of the methods of general report writing.
Additional qualifications acquired on job in Library Assistant III, Higher Education positions:
1. Knowledge of the principles, practices and techniques of interviewing.
2. Knowledge of the format, methods and techniques used in preparing reference guides, exhibits, displays and presentations.
3. Skill in making oral presentations.
Additional qualifications acquired on job in Library Assistant IV, Higher Education positions:
Develops and revises training procedures.
Writes department policy and procedures and recommends changes and improvements.
Researches and reviews standards and practices of other institutions or industry to ensure conformance and compliance to applicable laws, rules, and regulations.
Participates in the development of library policy by considering library goals and objectives and utilizing statistical and other information to make recommendations to library management.
POSITION(S): Library Assistant IV
DIVISION: Library Services
DEPARTMENT: Circulation
JOB GRADE: -16
NO. OF POSITIONS: 1
HOURS: Sunday-Thursday, 3:00 p.m.-11:00 p.m.
STATE FUNDED: X
COMBINED INTERNAL / EXTERNAL: X
SALARY MIN. $790.36 PER WEEK MAX. $1120.48 PER WEEK
Application Instructions:
To apply please submit online a letter of interest, current resume and the contact information for up to three professional references.
To view the complete position description please go to the link provided below.
Deadline to apply for INTERNALS IS May 5, 2014.
Deadline to apply for EXTERNALS is May 9,2014.