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Library Assistant III-Circulation, University of Massachusetts Dartmouth, Dartmouth MA

Posted April 18, 2014

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

The Library Assistant III performs a range of duties relating to acquiring, processing, and making available resources to library users, as well as assisting users in discovery and use of resources. Primary responsibility may lie within a single department or division. Due to the interoperability of  library systems and patron service needs, individuals may be cross-trained in multiple library departments.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:

  • Supervises and shares in the daily operations of the Circulation/Reserve desk including evening, weekend and holiday coverage.
  • Assumes responsibility for the operation of the library facility in the absence of a supervisor, including staffing of library service points as required.
  • Processes reserve material and aids users in placing material on reserve.
  • Arranges for the purchase of library materials for course reserves.
  • Works with faculty and staff to determine proper action to maintain copyright and fair use standards for traditional and electronic reserves.
  • Compiles and reconciles monies from library fines, fees, and collection points.
  • Reconciles UMASS Pass transactions.
  • Shares in the training, supervision and performance evaluation of all Access Services students.
  • Charges, renews and discharges library materials using automated and manual systems to record the disposition of library materials.
  • Verifies proper location of books and other library materials by searching the library for misplaced items and by retrieving books and other materials as requested. 
  • Records statistics on Circulation, Reserve, and stack maintenance activities for accurate tracking of library use; monitors statistics on the gate count.
  • Aids library users by responding to inquiries and providing information concerning materials, library rules and procedures, and library facilities; suggests and explains the proper methods of locating and using materials to facilitate patrons’ use of the library.
  • Searches online Inter-campus Student Information System and places holds on grades, schedules, and diplomas to ensure that borrowers clear their obligations.
  • Assists library users by responding to inquiries and providing information concerning materials, library policies and procedures and library facilities; suggests and explains the proper methods for locating and using materials to facilitator patrons’ use of the library.
  • Records the payment of fines and process money received to facilitate use and accountability for library materials.
  • Reports safety, security and maintenance problems to ensure that facilities, equipment and furnishings are properly maintained; processes reports and work order requests as necessary.
  • Creates and inputs brief bibliographic records into the library’s online catalog for temporary use for circulation purposes.
  • Assigns and monitors shelving activities during the day by placing books and library materials in their proper location to facilitate use and accountability of library materials.
  • Uses COIN to search for new patron information such as addresses or telephone numbers.
  • Shares in the daily operations of stack maintenance.  Provides daily supervision of students working in the stacks.
  • Adjusts functional work schedules of student assistants to maintain efficient workflow and adequate service coverage. Attends meetings and training sessions.
  • Serves on library committees. 
  • Performs related duties such as typing reports, operating library equipment, locating and filing materials, enforcing library rules, preparing and processing mail, etc.
  • Performs other related duties as assigned.

Requirements:

QUALIFICATIONS  REQUIRED  AT  HIRE  (List knowledge, skills, abilities)

Skill in typing.    

Ability to gather information by examining records and documents.      

Ability to work accurately with names, numbers, codes and/or symbols.           

Ability to assemble items of information according to established procedures.  

Ability to communicate effectively in oral expression.

Ability to deal tactfully with others.        

Ability to establish and maintain harmonious working relationships with others.           

Ability to stand for prolonged periods of time.   

Ability to follow oral and written instructions.    

Ability to maintain accurate records.    

Ability to read, write and comprehend the English language.

Knowledge of library reference materials and services including dictionaries, atlases, almanacs, bibliographies, catalogues, etc.           

Knowledge of library filing system such as alphabetic, classified and chronological. 

Knowledge of the types and uses of library equipment.           

Skill in mending and repairing books and other library material.          

Ability to understand and apply agency procedures and guidelines governing the purchase of supplies, materials and equipment.        

Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.           

Ability to prepare general reports.         

Knowledge of the methods used in performing library research and bibliographic searches.   

Knowledge of the principles, practices and techniques of supervision.

Knowledge of On-Line Computer Library Center (OCLC) bibliographic system.

Knowledge of the methods of general report writing.   

Ability to recognize and assess the need for equipment and personnel.

Ability to interview and select candidates for library positions.

Ability to plan and prepare reference guides, exhibits, displays and presentations.    

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) two years of full-time, or equivalent part-time, paraprofessional experience as a library assistant and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitution below.

Substitution: An Associate’s or higher degree may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

You can find the State Specifications @ http://www.mass.edu/foremployees/classificationspecs/classspecs-pers.asp#C.

 

Additional Information:

SUPERVISION RECEIVED (Name and title of person from whom incumbent receives direction)

Receives direct supervision from the Library Circulation Manager, who provides procedural and technical guidance, assigns work and reviews performance through inspection, reports and conferences for effectiveness and compliance with established standards, procedures, policies, rules and regulations.

DIRECT REPORTING STAFF

Exercises functional supervision for up to 30 temporary work study student library assistants.

DATE: April 16, 2014

POSITION(S) Library Assistant III

DIVISION: Library Services

DEPARTMENT: Library-Access Services

JOB GRADE: -14

NO. OF POSITIONS: Monday-Friday, 9:00 a.m.-5:00 p.m

STATE FUNDED: X

COMBINED INTERNAL / EXTERNAL: X     

SALARY MIN. $713.80 PER WEEK MAX. $994.92 PER WEEK

 


Application Instructions:

To apply please submit online the following documents:

1. Letter of interest

2.Current resume

3. Contact information for three professional references

DEADLINE FOR EXTERNALS: May 1, 2014

To apply:  http://umassd.interviewexchange.com/jobofferdetails.jsp?JOBID=48382