Administrative Assistant, Wood Memorial Library & Museum, South Windsor CT
Posted April 16, 2014
Job Title: Administrative Assistant
Main Responsibility: Reports to and supports Executive Director in daily operations, as job requires
Time Commitment: 5 hours per day during normal two day (Monday and Thursday) operational schedule (10 hours/week)
Skills Required: Candidates for the Administrative Assistant position should possess:
-a professional, welcoming presence including flexibility in working with various constituencies; including public, patrons, volunteers, donors, staff and Board
-a background/experience in business, public relations or marketing, preferred
-excellent organizational skills and proficient in meeting deadlines
-ability to multitask, and perform under varied levels of supervision
-excellent verbal, written and interpersonal communication skills
-solid computer skills including Microsoft Office, Quick Books (familiarity with Past Perfect software a plus)
-knowledge of, and utilization of, social media and website platforms
-proficiency in financial record keeping practices/procedures
Responsible For: Responsibilities for the Administrative Assistant position will include:
-clerical:
- providing clerical support as requested
- greeting visitors and orient to use of facility if necessary
- responding to general inquiries and requests
- securing, organizing and distributing mail
- maintaining an up-to-date patron database
- maintaining records of vendors and service providers
- assisting in facility generated mailings
- tracking and maintaining detailed monthly reports, book circulation, program attendance records, etc.
- tracking charitable gifts and sponsorships
- ordering office supplies
- managing telephone calls, emails, checking phone messages
- taking program registrations in person, by phone, by email
- assisting Board and Ad Hoc committee chairpersons in the preparation/execution of specific events if necessary
- supervising volunteers in Library and Museum tasks, if needed
- scheduling consultation appointments with staff, esp. Archivist
- scheduling tours of the facility
- scheduling rentals of the facility
-bookkeeping:
- managing accounts receivable and payments
- generating financial invoices as necessary
- accessing financial files for use in financial reports
- preparing bank deposits
The Wood Memorial Library and Museum is located in historic South Windsor, CT in Hartford County. The Administrative Assistant is a part-time position with a salary commensurate with experience. Applicants will be required to submit a resume addressing critical competencies, recent salary history, and provide three references with contact information. You may consider viewing our current website to acclimate yourself to our facility; a new website will be debuted within the next few weeks. The applicant must be willing to submit to a CORI (Criminal Offender Record Information) check upon request. The Wood Memorial Library and Museum is an Equal Opportunity Employer.
Please direct responses to: [email protected]; subject- Administrative Assistant.