Library Assistant III, University of Massachusetts Dartmouth, Dartmouth MA
Posted February 26, 2014
Job Description:
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES
The Library Assistant III performs a range of duties relating to acquiring, processing, and making available resources to library users, as well as assisting users in discovery and use of resources. Primary responsibility may lie within a single department or division. Due to the interoperability of library systems and patron service needs, individuals may be cross-trained in multiple library departments.
This position has a Public Service Focus, with additional responsibilities relating to document delivery.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
• Supervises and shares in the daily operation of the of the Circulation/Reserve desk, including sharing in the evening and weekend and holiday coverage.
• Adjusts functional work schedules of student assistants to maintain efficient workflow and adequate service coverage.
• May assume responsibility for the operation of the library facility including arranging for coverage of service points as required for student coverage.
• Shares in the training and daily supervision of student employees.
• May evaluate student employee performance and productivity, recommends disciplinary action as necessary.
• Charges, renews, and discharges library materials using manual and automated systems to record materials.
• Monitors the borrowing of library materials by determining the eligibility of borrowers, including special programs, and by contacting library users for the return of books and other materials.
• Records the payment of fines and fees, and may process money received, to facilitate use and accountability for library materials.
• Processes reserve material, including aiding users in placing material on reserve.
• Assigns and monitors shelving activity, placing library materials in their proper location.
• Verifies proper locations of books and other library materials by searching the library for misplaced items and by retrieving books and other materials as requested.
• Aids library users in providing information concerning materials, library rules and procedures, and library facilities;suggests and explains the proper methods of locating and using materials to facilitate patrons’ use of the library.
• Creates and inputs brief bibliographic records into the library’s ILS for temporary use for circulation items.
• Searches online inter-campus Student Information System and places holds on grades, schedules, and diplomas to ensure that borrower clear obligations at the library.
• Reports safety, security, and maintenance problems to ensure that facilities, equipment, and furnishings are properly maintained.
•Arrange for interlibrary loans from local consortia by locating, mailing and receiving materials; compiling statistics; and maintaining ongoing communication with participating libraries.
•Processes receipts and returns of interlibrary loan materials via the Virtual Catalog networks to properly record their disposition.
•Assists in monitoring the Virtual Catalog overdue by contacting and maintaining ongoing communication with participating libraries.
•Prepares consortial interlibrary loan statistics when primary person is unavailable.
•Performs other related duties as assigned
Requirements:
QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)
1. Skill in typing.
2. Ability to gather information by examining records and documents.
3. Ability to work accurately with names, numbers, codes and/or symbols.
4. Ability to assemble items of information according to established procedures.
5. Ability to communicate effectively in oral expression.
6. Ability to deal tactfully with others.
7. Ability to establish and maintain harmonious working relationships with others.
8. Ability to stand for prolonged periods of time.
9. Ability to follow oral and written instructions.
10. Ability to maintain accurate records.
11. Ability to read, write and comprehend the English language.
12. Knowledge of library reference materials and services including dictionaries, atlases, almanacs, bibliographies, catalogues, etc.
13. Knowledge of library filing system such as alphabetic, classified and chronological.
14. Knowledge of the types and uses of library equipment.
15. Skill in mending and repairing books and other library material.
16. Ability to understand and apply agency procedures and guidelines governing the purchase of supplies, materials and equipment.
17. Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
18. Ability to prepare general reports.
19. Knowledge of the methods used in performing library research and bibliographic searches.
20. Knowledge of the principles, practices and techniques of supervision.
21. Knowledge of On-Line Computer Library Center (OCLC) bibliographic system.
22. Knowledge of the methods of general report writing.
23. Ability to recognize and assess the need for equipment and personnel.
24. Ability to interview and select candidates for library positions.
25. Ability to plan and prepare reference guides, exhibits, displays and presentations.
MINIMUM ENTRANCE REQUIREMENTS
Applicants must have at least (A) two years of full-time, or equivalent part-time, paraprofessional experience as a library assistant and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitution below.
Substitution: An Associate’s or higher degree may be substituted for a maximum of one year of the required (A).
You can find the State Specifications @ http://www.mass.edu/foremployees/classificationspecs/classspecs-pers.asp#C.
Additional Information:
SUPERVISION RECEIVED (Name and title of person from whom incumbent receives direction)
Receives direct supervision from Library Circulation Manager, who provides procedural and technical guidance, assigns work, and reviews performance through observation, reports, and conferences for effectiveness and compliance with established standards, procedures, policies, rules, and regulations.
DIRECT REPORTING STAFF
Exercises functional supervision for up to thirty (30) temporary, work study, and graduate students.
DATE: February 25, 2014
POSITION(S) Library Assistant III
DIVISION: Library Services
DEPARTMENT: Library-Access Services
JOB GRADE: -14
NO. OF POSITIONS: 1
HOURS: *Tuesday -Thursday 10am-6pm,Friday and Saturday 9am-5pm
* Shift subject to change during summer session, semester breaks, and exam periods*
STATE FUNDED: X
COMBINED INTERNAL / EXTERNAL: X
SALARY MIN. $713.80 PER WEEK MAX. $994.92 PER WEEK
Application Instructions:
To apply please submit online a letter of interest, current resume and the contact information for three professional references @ http://www.umassd.edu/hr/employmentopportunities/.
DEADLINE FOR INTERNALS: March 7, 2014.
DEADLINE FOR EXTERNALS: IS MARCH 14, 2014.