Office for Scholarly Communication Staff Assistant, Harvard University, Cambridge MA
Posted October 26, 2013
Duties & Responsibilities The Harvard Library Office for Scholarly Communication (OSC) team seeks a highly motivated, exceptionally organized, and technically savvy individual to provide outstanding support for Harvard scholarly communication and open access programs. Reporting to the Office for Scholarly Communication Repository Manager, this position is a key member of a high functioning team with primary responsibility to provide skilled support in all areas of the department. The incumbent will be in charge of administrative support to enable the team to provide superior service to the University regarding scholarly communication.
Please note: This is a one year grant funded term appointment with possibility of renewal depending on funding and performance.
Typical Duties and Responsibilities include:
· Answers the phone and assists with questions about department services including open access
· Triage and problem solve inquiries regarding local systems (DASH)
· Coordinates all aspects of meetings and event planning including arranging for facilities
· Composes, proofreads, edits, and prepares correspondence, reports and other materials using word processing, spreadsheets and/or databases
· Takes accurate and concise minutes of internal meetings
· Develops schedules, makes travel arrangements, and prepares reimbursements
· Maintains some financial documentation
· Establishes and maintains up to date and accurate files
· Supports staff as needed
· Participates in department goals by accomplishing related duties as required including adding faculty articles to the DASH open access repository
Basic Qualifications
· Undergraduate degree required or equivalent education or work experience; Minimum of three years administrative support or library experience required
· Strong working knowledge of Microsoft Office suite of programs (PowerPoint, Excel, Word and Outlook) required
· Proficiency with Mac computers required
Additional Qualifications
· Must be able to effectively multi-task and prioritize in order to juggle multiple commitments, competing deadlines and shifting priorities
· Successful candidate needs excellent verbal and written communication skills, including the ability to effectively communicate by phone and e-mail
· Good sense of discretion and ability to appropriately handle confidential information
· Demonstrated detail orientation and consistent follow-through with a proven ability and judgment to take initiative
· Has the ability to think ahead and plan appropriately to successfully manage complex schedules
· Must be able to both work well independently and to pitch-in when needed as a member of a small department
· Interest in scholarly communication and open access preferred
Additional Information The Harvard Library Office for Scholarly Communication was formed in 2008 with a charge to the Library from the Harvard Provost to spearhead campus-wide initiatives to open, share, and preserve scholarship. The OSC benefits from the oversight of a University-wide faculty advisory board that provides advice on specific programs and policies.
With support from OSC, open-access policies are now in place in more than half of the Harvard schools. These policies were voted on by the faculty and grant an automatic license to Harvard for scholarly articles authored by faculty members.
Digital Access to Scholarship at Harvard (DASH) is the University wide, open-access, repository used to house articles that fall under the faculty open access policies. Visitors to DASH can locate, read, and use up-to-the-minute scholarship from Harvard. DASH is crawled by search engines and indexes so a broad range of communities have the ability to discover materials in DASH. Faculty, or faculty assistants, have the ability to submit articles directly to DASH. Articles can also be emailed to OSC or faculty can request a student to help with the process.
OSC is undertaking many other activities related to open access, including support for open-access journal publishing, conference presentations, online distribution of PhD dissertations, and education and outreach to faculty on the importance of the policies and the procedures for supporting them. To learn more about OSC, please visit: http://osc.hul.harvard.edu/about
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