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Archivist, Huhugam Heritage Center, Chandler, AZ

Posted February 19, 2018

Job Title: Archivist

Closing Date: 03/22/2018

DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle Record, to your online application by midnight on the closing date. Late Applications or documents will not be considered.

Job Number: 18-145

Job Type: Regular

Full-Time Department: Huhugam Heritage Center

City: Chandler, AZ

Location: 21359 S. Maricopa Road

Area of Interest: Museum

Salary Type: Base Pay

Salary/ Hourly Rate: $ 45,435

Salary Tribal Driving Permit Required: Yes

ESSENTIAL JOB TASKS: Will assist with public events, will require occasional evenings and weekends. 

DISTINGUISHING FEATURES OF THE CLASS: Responsible for the management and development of the Huhugam Heritage Center Archives & Library. Duties include identifying, inventorying, organizing, and describing records and to preserve their archival integrity and accessibility for reference and use. 

ESSENTIAL FUNCTIONS:

  • Develops and implements long and short-range goals pertaining to the Huhugam Heritage Center Archives & Library.
  • Responsible for maintaining archives and library collections database incorporating current advances in storage technology.
  • Organize process and describe archival records including digital media and develop classification systems for material.
  • Establish and administer policy guidelines concerning public access and use of materials.
  • Coordinate with GRIC offices and/or entities to process archival records properly and in accordance with policies and procedures.
  • Develops and conducts training sessions pertaining to records management, properly transferring archival materials and other retention and disposition processes.
  • Supervise Archives & Library staff.
  • Performs related duties as assigned.

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

  • Considerable knowledge of archival and records management principles.
  • Thorough understanding of applicable resolutions, ordinances, and laws including Freedom of Information Act (FOIA) and Privacy Act (PA).
  • Thorough knowledge of organizational, planning and project management skills.
  • Ability to utilize Microsoft Office suite and Re:discovery Proficio database software.
  • Knowledge and ability to work cooperatively with community resources;
  • Excellent listening and communication skills.
  • Ability to effectively plan, supervise and coordinate work of others.
  • Ability to maintain accurate records and prepare reports.
  • Ability to express ideas clearly, both orally and in writing.
  • Ability to establish and maintain effective working relationships with other employees, Community Officials and the general public.
  • Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

REQUIRED EXPERIENCE AND TRAINING: Masters degree from an accredited college or university in History, Library Science or a closely related field and a minimum of three (3) years progressive experience in archival management or experience that demonstrates the ability to perform the core functions of the position; and one (1) year supervisory experience.

ADDITIONAL REQUIREMENTS: Required to pass a background check. 

Required to obtain a Tribal Driving permit. Valid state driver’s license with a current proof of driving record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be submitted with application and must not be more than 60 days old from the date of submission of the application.

Supervisory, Salaried Position

Reports to Director or designee

BENEFITS INFORMATION:

  • Medical – EPO or PPO Self-Funded Plan utilizing Blue Cross Blue Shield of Arizona Network
  • Prescription Program
  • Dental – Plan is provided through CIGNA with no deductible for preventive services or $50 (individual)/$150 (family) deductible for basic and major services
  • Vision – plan benefits are provided through SightCare of Arizona and carry a $10 co-pay for exams, zero copay
  • Life and AD&D – We offer voluntary or supplemental life insurance for Employee & Dependents through METLIFE Group Insurance. GRIC pays the full cost for your Basic Life and AD&D.

Other Voluntary Benefits –

  • Flexible Spending Account (FSA)
  • Short Term Disability
  • Long Term Disability
  • Employee Assistance Program
  • 12 Paid Holidays
  • Vacation Leave
  • Sick Leave

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin, Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River Indian Community is an Equal Opportunity Employer.

If you are claiming Preference in one or more of the following categories please attach a copy of the required documentation to the completed Employment Application.

Preference for Community Members (with proof of enrollment)

Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)

Preference point for Spouse of Community Member (with proof of spouse enrollment)

Preference point for Veteran (must meet statutory requirements)

HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING SUBMITTED. 

Visit our GRIC website and apply online: www.gilariver.org

To view PDF, see here.

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