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Records Manager/ Digital Archivist, Brown University Library, Providence, RI

Posted November 3, 2017

Brown University Library seeks an experienced, innovate, collaborative, and service-oriented individual for the new position of Records Manager/Digital Archivist.

Reporting to the University Archivist and Assistant Director of the John Hay Library, the Records Manager/Digital Archivist will develop and implement a records management program for institutional records in both analog and digital formats. The incumbent is expected to take a proactive approach in establishing close working relationships with departments across campus with a focus on the academic administration of the University.  

Responsibilities

  • Provide education and advice about proper records management and compliance with the records policy and appropriate local, state and federal laws through meetings, training sessions, and presentations. Assist departments with appraisal of records.
  • Assess University records not reflected in the retention schedule in collaboration with the Office of the Vice President and General Counsel and advisory committees.  Periodically review and update retention schedule to reflect changing legal requirements and university policies.
  • Work with University Archives staff to survey departments and offices for university records of enduring legal, administrative, and historical value.
  • Identify electronic records of enduring value and facilitate transfer of permanent records to University Archives.
  • Collaborate with campus units working on related problems in digital records retention, and research data archiving.
  • Maintain and disseminate information about the records management program via reports, websites, and publications.
  • Continuously expand knowledge of records management practices as well as with laws and policies that affect university records.  Display continuing growth in professional and subject knowledge. 
  • Document cost savings and other benefits to the university from the records management program.
  • Establish policies and develop and manage projects and workflows for processing digitized and born-digital archival materials, working collaboratively with Special Collections staff, Digital Technology staff, and other key partners from across the Library and University.
  • Manage ingest of selected websites and other web content and born-digital materials transferred or donated by members of the university community or selected by curators and librarians.
  • Evaluate and implement specialized tools that characterize, describe, and/or transform born-digital content as needed.
  • Coordinate the transfer of digital materials from a variety of current and legacy media formats such as tapes, floppy disks, CDs, and hard drives, and implement mechanisms for ensuring the authenticity, preservation, and access of this material.
  • Develop processes for the routine acquisition, preservation, and access of born-digital materials given to Special Collections, including email, websites, social media, and other electronic records.
  • Supervise and train staff and student assistants.

 

Minimum Qualifications:

The successful candidate will have:

  • Master’s degree in library science or information science from an ALA-accredited library school and/or advanced degree in archives, records management, or other relevant field or combination of relevant education and experience.
  • Four years of professional experience.
  • Demonstrated strong knowledge and understanding of records management and archival theory and standards. Knowledge of metadata schemas, such as Dublin Core, METS, MODS, PREMIS, VRA core, and TEI.
  • Experience with implementing records schedules; knowledge of record keeping systems and the legal and fiscal issues governing university records.
  • Knowledge of the issues surrounding electronic record-keeping systems, such as electronic imaging, email systems, content management systems, and personal digital archiving.
  • Knowledge of current trends in digital preservation theory and standards and technologies that enable effective preservation of permanent digital records.
  • Knowledge of various methods of digital preservation, including the use of file packing formats and comprehensive software programs, as well as the OAIS reference model.
  • Ability to work with confidential information and to handle sensitive situations with diplomacy and respect for privacy rights.
  • Strong oral and written communication skills and public service orientation to convey program rationales and benefits to audiences at all organizational levels and background.
  • Evidence of accuracy, attention to detail, reliability, and discretion.
  • Ability to plan, coordinate, problem-solve, and implement effective programs, and complex projects and services.
  • Ability to successfully collaborate with a broad range of personnel from various campus departments, including executive management, directors, managers, supervisors, faculty and staff employees.
  • Ability to work independently with self-initiative and minimal supervision.
  • Able to physically handle collections, including the ability to lift boxes up to 40 pounds.

 

 

Preferred Qualifications:

  • Prior experience working in an academic research library, ideally in an academic archives; understanding of higher education administration and management.
  • Experience with electronic records management and digital preservation issues and developments.
  • Experience generating checksums, preservation metadata, and working with tools that verify file authenticity and tools that identify potentially restricted content.
  • Strong understanding of digital forensics tools and workflows; experience maintaining hardware and specialized equipment for access to legacy media (Kryoflux).
  • Continuing education in digital curation or preservation.
  • Experience with one or more of the following technologies: ArchivesSpace, Aeon, BitCurator, BagIt, Preservica.
  • Experience using web archiving applications.
  • Experience with scripting language.
  • Experience working with legacy media.
  • Experience with public programs and outreach.
  • Evidence of program building success.

 

To Apply: please visit Brown University’s career opportunities website at:   https://brown.wd5.myworkdayjobs.com/staff-careers-brown/jobs and reference REQ140800. Complete an application online, attach documents, and submit for immediate consideration. Documents should include cover letter, resume, and the names, phone numbers, and e-mail addresses of three references. Review of applications will continue until the position is filled. 

 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

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