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Assistant Records Analyst (short term), The First Church of Christ, Scientist, Boston, MA

Posted May 27, 2016

SUMMARY

This is a temporary, term- / project-based position (4-6 months full-time or 6-12 months part-time). Responsible for researching and reviewing records management database records and physical records to identify records with expired retention periods and facilitate the process of retrieving those records and reviewing them for possible destruction.   

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Researches, reviews and updates records in the records management database (LiveLink 9.7) and the off-site warehouse inventory control database (Total Recall) per ORM guidelines
  • Interfaces with off-site storage facility vendor for arranging records requests and returns
  • Engages with internal clients to facilitate review of records for disposition
  • Prepares reports, pallet lists and records receipts and tracks project progress
  • Assists in preparation of records for disposition, including lifting and moving records cartons
  • Other duties and assistance to  ORM staff as assigned

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

Supervisor:  Records Manager / Analyst; Provides project support to other ORM staff as required

Supervises:  N/A

Regular Contacts: Church departments, CSPS, and the MBEL; off-site storage facility vendor

JOB REQUIREMENTS

Education/Experience
MLS/MLIS preferred or equivalent work experience required.  

Knowledge/Skills
Demonstrated ability to process records, applying appropriate archival and records management standards and practices, including the ability to analyze documents for content and understand and apply descriptive standards and naming conventions. Comfortable working both independently and collaborating with individuals in other departments with the ability to both follow directions and take responsibility for goals, deliverables and results. Demonstrated attention to detail. Strong oral and written communication skills. Strong research skills.

Technology Skills
Familiarity with databases including a records management system; office suite software (e.g., Microsoft, OpenOffice, LibreOffice, and / or GoogleDocs, including document processing, spreadsheets, databases, presentations); ability to master unfamiliar computer systems quickly.

Work Environment
This position regularly works in an office environment.

Physical Requirements
Must be able to lift and move 30-40 lb records cartons and shelve / re-shelve materials within processing areas.

Christian Science Information

Mother Church membership is not required.

To Apply

View posting online at https://www4.recruitingcenter.net/Clients/tfccs/PublicJobs/controller.cfm?jbaction=JobProfile&Job_Id=10591&esid=az

 

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