Archivist, Colby-Sawyer College, New London, NH
Posted April 8, 2016
The Cleveland Colby Colgate Archives College and Manuscripts Archivist is responsible for the management and administration of the college archives, manuscripts and personal papers, and special collections.
Essential Duties & Responsibilities (other duties may be added)
- Perform day-to-day archival practices (evaluate, select, accession, inventory, and organize) holdings using archival standards and systems
- Prepare DACS and EAD compliant finding aids
- Care for holdings using proper preservation and conservation techniques
- Maintain Special Collections and provide original cataloging as necessary for the Copy Cataloger
- Maintain Colby-Sawyer College’s institutional archives, including preparing retention schedules and coordinating with record creators to ensure record transfers to the archives
- Ensure the safety and security of holdings
- Prepare and administer policies and statistics for collection development and use, including copyright issues
- Provide archival reference services to students, faculty, staff, and community members
- Hire, train, supervise, and evaluate archives interns and work-study students
- Create and maintain the archives website and digital archives collection, creating digital objects and their corresponding metadata in Preservica
- In coordination with department budget manager, prepare and administer annual budget for materials and supplies
- Create online and physical displays and exhibits to increase awareness and knowledge of the college history as well as the personal papers and manuscript collections. Prepare and update archives information material as needed
- Give talks on archives holdings to Colby-Sawyer and the surrounding communities
- Collaborate extensively with faculty on classes and the college’s oral history project
- Promote and maintain relations with donors and the founding family
- Participate and assist in grant and fundraising endeavors
- Assist with general library operations including building operations and general security
- Participate in departmental activities including developing policies and procedures.
- Serve on library and other committees.
- Performs other duties as required.
- Occasional evening and weekend hours may be required.
Qualifications
Education and/or Experience
- MLS or MLIS from an ALA-accredited institution, with a concentration in Archives Management
- 2+ years of experience in archives management or equivalent combination of education and experience
- Familiarity with professional standards and emerging technologies in archives. Knowledge of current metadata standards such as METS, MODS, and Dublin Core
Attendance & Punctuality
- Always regular and prompt
Computer Skills
- Computer skills and some experience with mark-up languages and archives software. Familiarity with Archivists Toolkit and Preservica desired.
Other Skills & Abilities
- Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies
- Planning, organization, and presentation skills
- Ability to work independently without direct supervision
Physical Abilities
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this position, the employee is regularly required to sit and use hands to finger, handle, or feel.
- The employee is frequently required to reach with hands and arms and talk or hear.
- The employee is occasionally required to stand and walk.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision and color vision.
Work Environment
The work environment is consistent with general office conditions, with moderate noise.
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
To Apply
Noncompliance with the following instructions may result in disqualification. E-mail your cover letter, résumé and three professional references to [email protected]. We strongly prefer that you combine all three items into a single attached file in portable document format (.pdf). In the subject line of your e-mail, please write the job title exactly as it appears at the start of this posting. Although we have asked you to include your references, we will not contact anyone until after we have conducted initial interviews and obtained your consent. Due to the volume of applicants we receive, we are unable to respond to telephone inquiries about your application. You should receive an automated reply after you send your e-mail. If you don’t, please check your e-mail spam filter.
Colby-Sawyer College expects its employees to create and sustain a vibrant community that celebrates diverse backgrounds and perspectives. We believe our commitment to diversity and inclusivity enhances the educational experience for our students and our relationships with each other. Accordingly, we welcome applications from qualified individuals who share this commitment to enrich our community.