RITS Office and Program Administrator (LHT), Harvard Medical School, Boston, MA

Posted December 18, 2015

Status: Part Time

Schedule: Flexible (16 hrs/week)  

Rate: $20-$25 per hour based on experience

Research Information Technology Solutions (RITS) works collaboratively with researchers at HMS to identify, design, and deliver a wide range of technological solutions at the ever-changing forefront of biomedical research. Reporting to the Director of Research IT Solutions, the RITS Office and Program Administrator performs a variety of complex administrative/support duties in executing on defined initiatives and in support of teammates. Key to success is ability to organize, prioritize, execute and communicate on multiple requirements. Ensure timely updates on project status. Leverage and oversee interns, co-ops to achieve position goals.

Responsibilities Include:

• Coordination of administrative processes in support of defined initiatives, including the RITS Technical Outreach and Intern programs in partnership with program leaders
• Administration of RITS HR functions, including recruiting, posting, interviews, and onboarding/offboarding of staff/interns
• Administration and documentation of RITS Procurement functions, including purchasing, receiving and the HMS IT Purchase Order request process
• Coordination and support for meetings and events, including minutes
• Communication support including data collection, correspondences, websites, and wiki content and report/presentation support
• Maintenance and organization of documents, records and data on the network file server and Google Drive
• Contributes to unit goals by accomplishing related duties and participation in special projects as required
• Selection, supervision and mentoring of Business Administration interns

Basic Qualifications

• Three or more years of relevant experience in Office Administration or Program Coordination. 

Additional Qualifications

• Pursuing a BS/BA, ideally in a relevant concentration such as business, management, MIS.
• Experience in an academic, research or IT environment
• Excellent communication and presentation skills
• Highly organized and detail oriented
• Ability to prioritize and manage multiple projects/requirements simultaneously
• Capable of working independently and as part of a team
• Proficiency in Microsoft Office and/or Google Applications
• Familiarity with Trello and Slack 

Coordination on defined initiatives, including the Technical Outreach and RITS Intern programs in partnership with program leaders	25
Administration of RITS HR functions	20
Communication support including data collection, correspondences, websites, and wiki content and report/presentation support.	15
Coordination and support for meetings and events, including minutes.	15
Administration of RITS Procurement functions	10
Document and data organization (File server and Google Drive).	5
Backup coverage for Project Coordinator	5
Special projects including specific program coordination, and communication.	5
	100

Please send resumes to [email protected].