Senior Library Assistant II, Account Clerk, Shrewsbury Public Library, Shrewsbury, MA

Posted November 29, 2015

Qualifications: 

• College degree, with advanced training in office and financial control procedures, secretarial skills and bookkeeping; three years of responsible experience; or an equivalent combination of education and experience.
• Knowledge of personnel, financial and office practices and procedures.
• Working knowledge of Library operations and functions.
• General knowledge of payroll and accounting procedures, including computer applications.
• Ability to work independently and prioritize tasks.
• Ability to work with financial data, maintain detailed records and prepare reports.
• Experience with municipal/office software and technology, strong customer service orientation and good oral and interpersonal skills required.
• Reliable transportation and MA driver’s license required.

Duties: 

• Manages accounts payable system, matches invoices; enters coding data, verifies accurate invoicing and charging to appropriate accounts, and creates purchase orders.
• Coordinates and plans the staff schedule for all employees; arranging coverage for known and unexpected absences; assures compliance with Town personnel policy in assignment of hours and schedule. 
• Prepares department payroll, recording overtime, and benefit time; calculates part-time employee hours; enters data and submits to the Town Accountant; compiles and submits monthly attendance report. 
• Submits departmental payment schedule to the Treasurer; balances receipts of fines and memorial donations and submits to the Treasurer.
• Keeps departmental personnel informed of changes in benefits and policies; responds to staff questions about personnel policy.
• Verifies Trust Fund balances and expenditures; maintains data for state and other reporting requirements. 
• Assists with development of department budget; collecting data on previous funding and expenditures; creates proposed salary schedule.
• Prepares financial and compliance forms for state aid application and state certification requirements.
• Manages Library State Aid Grants and all other Library grants and donations; compiling reports; overseeing disbursements; maintaining accurate and detailed records for reporting purposes.  Manages the payroll and financials of the Sunday Sponsorship program.
• Manages supplies (ordering and inventories) for all Library departments; assuring adequate office, technical processing and computer supplies.
• Assists at the circulation desk as required. Performs similar or related work, as required, or as situation dictates.

Compensation and Schedule:

This is a full-time Library Administrative Assistant II, level A-3, position, with a Salary Range of $37,863 to $45,152. Work schedule is Monday through Friday 8:30 to 5:00 pm.

Send letter of interest/resume to via email to Library Director Ellen M. Dolan at [email protected]. Position open until filled, but applications received by December 11 will receive preference.