Records Management Analyst, Oregon Secretary of State, Salem, OR
Posted November 7, 2015
CLASSIFICATION: Records Management Analyst 1
WORKING TITLE: Records Analyst
CLASS NUMBER: C2202
ANNOUNCEMENT NUMBER: SOS15-025
AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER
The Oregon Secretary of State is one of three constitutional offices created at statehood. An independent constitutional office, the Secretary of State answers directly and solely to the people of Oregon.
Our Mission: The Secretary of State is the keeper of Oregon’s history, the auditor of public funds, the first stop for Oregon businesses and the chief elections officer. We:
- Engage Oregonians
- Innovate for the Future
- Deliver results
Our Vision: The Secretary of State delivers better results for Oregonians through:
- More effective and efficient service delivery;
- Greater transparency and accountability;
- Using innovation to connect Oregonians to their government
Our Values:
- Foster innovation
- Simplify
- Promote continual job improvement
- Build effective partnerships
The Secretary of State employs approximately 200 full-time, part-time and temporary employees. The Secretary oversees the functions of seven program Divisions: Archives, Audits, Business Services, Corporation, Elections, Human Resources and Information Systems. For more information about the Secretary of State’s office go to: www.sos.state.or.us
Position Description
This position advises and assists state and local government agencies in records management. This is accomplished in part, but not limited to:
- Design business processes, record types, records classifications and work flow strategies for the maintenance, access and retrieval of data in the Oregon Records Management Solution (ORMS).
- Act as point of contact for the day-to-day operations of the Oregon Records Management Solution.
- Develop methods for quality control of the Oregon Records Management Solution.
- Coordinate the creation, maintenance, retrieval, protection, retention, storage and disposition of all records (electronic and manual) in accordance with State Policy and legal, financial, governmental and historical requirements.
- Provide training and general assistance to state and local government agencies regarding effective records management practices.
- Demonstrate continuous effort to improve operations, work cooperatively with internal and external customers and provide quality seamless customer service.
- Research and write administrative overviews and program descriptions of state and local government agencies when a schedule is developed or revised providing history and current status.
To Qualify
Your application must demonstrate education and experience in the following:
- A Master’s Degree in history, public administration, archives and records administration or a related degree that demonstrates the capacity for the knowledge and skills AND
- One year of professional level experience in records management or archives; OR
- A Bachelor’s degree in history, public administration, archives and records administration or a related degree that demonstrates the capacity for the knowledge and skills AND
- Designation as a Certified Records Manager (CRM)
All applicants must submit a photocopy of all transcripts with their application to receive credit for college degrees or coursework. Credits must be from an accredited college or university. Transcripts must include name, coursework and indicate that a degree was obtained. On-line transcripts are acceptable. Desired Attributes:
- xperience with Electronic Records Management Systems
- Strong communication and analytical skills
This recruitment will close on Friday, November 13, 2015 (Extended) at 11:59 p.m.
Application materials must be received by the close date, and must be complete and legible. The Secretary of State’s office is not responsible for materials that are late, misdirected, illegible or missing as a result of transmitting through the State of Oregon, E-Recruit system. No exceptions will be made.
The state of Oregon has moved to an online application system, Oregon E-Recruit System. All current employment opportunities can be found at www.oregonjobs.org.
Please pay special attention to the Application Instructions in the announcement to ensure your application materials are submitted correctly.
This position is posted on the Oregon E-Recruit System. Click here to view the complete announcement and apply online.
Important Notice- E-Mail addresses Now Required
The state of Oregon is now requiring all applications have a valid email address.
The Secretary of State’s Office does not have procedures or policies in place for VISA sponsorships. Within three-days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
The selection process consists of a review of your application materials and an evaluation of your education, experience and training. Please note that your response will also be evaluated for English usage, grammar, spelling and punctuation. Qualified applicants whose background most closely matches the needs of the position will be invited to interview. Final candidates may be asked to participate in additional interviews.
The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse work place.