Government Records Archivist, Kansas Historical Society, Topeka, KS
Posted November 7, 2015
The Kansas Historical Society seeks to hire a Government Records Archivist to support the State Archives Division’s program to appraise, acquire, arrange & describe, preserve, and make available to the public permanently valuable Kansas government records.
State of Kansas job posting:
http://admin.ks.gov/services/
Complete position description:
http://www.kshs.org/about/
The Government Records Archivist will:
- identify, appraise, acquire, arrange, describe, and preserve Kansas government records (analog and digital) deemed to possess enduring value;
- promote records management and archives best practices to Kansas state and local government;
- develop record retention and disposition schedules for state and county government agencies.
Minimum Qualifications:
Master’s degree in library science and three years of experience in library work.
Preferred Selection Criteria and Competencies:
Master’s degree in history or library/information science with an archival administration concentration, or a related field is preferred. Certified Archivist credential preferred but not required. Digital Archives Specialist certificate preferred but not required.
The successful applicant will have knowledge of:
- archival methods and best practices;
- electronic information systems including document and/or content management systems, imaging systems, and database management systems;
- digital preservation methods and best practices;
- metadata standards for archives, records management, and digital preservation including, but not limited to, the following:
- Metadata Encoding Transmission Standard (METS)
- Dublin Core
- PREMIS (preservation metadata)
- Encoded Archival Description (EAD)
- Machine-Readable Cataloging Record (MARC)
- American history with special emphasis on western and Kansas history;
- records and information management methods and best practices;
- international standards and best practices related to trusted digital repositories including, but not limited to, the following:
- Open Archival Information System (OAIS): ISO 14721:2012
- Audit and Certification of Trustworthy Digital Repositories: ISO 16363: 2012
- Producer-Archive Interface – Methodology Abstract Standard (PAIMAS): ISO 20652:2006
- archives and special collections reference techniques and best practices;
- historical research methods.
- The position requires the ability to:
- work with a variety of people and in a team environment;
- balance multiple projects;
- meet deadlines;
- express ideas clearly, orally, and in writing to groups with varying expertise in the relevant subject matter.
HOW TO APPLY:
The application process has 3 STEPS.
STEP 1: Register by completing the online Personal Data Form:
https://admin.ks.gov/services/
Note: Skip this step if you already have an Applicant ID number.
STEP 2: Complete the State of Kansas online Application Form:
https://admin.ks.gov/services/
Select Historical Society and submit.
STEP 3: Email these additional required documents to [email protected] Include the job requisition number and your last name in the subject line.
- Resume
- Cover letter
- Copy of college transcripts
- Kansas Tax Clearance Certificate
KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue’s website at http://www.ksrevenue.org/
A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual’s account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.
Contact:
Matt Veatch, State Archivist
[email protected]
785-272-8681 x271
How You Will Be Evaluated:
Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation. Your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position.
What to Expect Next:
After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or email the recruiter contact listed to inquire about your application.
Veterans Preference’ Eligible (VPE):
Former military personnel or their spouse that have been verified as a “veteran” under K.S.A. 73-201 will receive an interview if they meet the competency factors of the position, including any preferred selection criteria established in accordance with K.A.R. 1-6-3. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. See http://jobs.ks.gov for additional Veterans’ Preference Information.
Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.
The Kansas Historical Society is an Equal Opportunity Employer.