Properties Processing Archivist, The Trustees of Reservations, Archives & Research Center, Sharon, MA

Posted March 23, 2015

Who We Are:

The Trustees of Reservations is one of Massachusetts’ largest non-profits and the nation’s first conservation and preservation organization. We preserve and protect places of natural, scenic and historic beauty and hold these “reservations” in “trust” for public use and enjoyment. Our passion is to improve the quality of life in the Commonwealth, using our properties and their many programs as a powerful and compelling platform to engage more residents and visitors in our mission-driven work. We believe in protecting the irreplaceable forever, for everyone. Today, we care for 112 special reservations – from beaches to farms, gardens and historic sites – within minutes of every resident. Funded and supported entirely by our nearly 2 million visitors and supporters, and more than 100,000 members, we invite you to find your place.

The Trustees of Reservations’ resources include archives, buildings, landscapes, ruins and artifacts covering hundreds of years of human history.  In the historic houses, at the Archives & Research Center, and in the land itself, TTOR preserves the landscapes and material culture of Massachusetts people.  Objects and archives enrich a wide range of programs and activities.

About the Archives & Research Center (ARC) and the Collections:

The Archives & Research Center (ARC) is the hub of The Trustees of Reservations’ curatorial stewardship. Located in Sharon, Massachusetts, the ARC provides outside researchers, Trustees staff, and volunteers access to thousands of historical documents, objects, and artifacts related to The Trustees’ properties. The ARC, an energy-efficient, climate-controlled building, opened in 2008 and houses 1,500 linear feet of archival materials which document The Trustees’ founding role in the land trust movement, the stories of Trustees properties across the Commonwealth, and the lives of American families from the 1600s to the present.

The Trustees’ collections represent domestic furnishings, outdoor sculptures, fine and decorative arts from pre-contact to the 20^th century.  They include more than 30 private collections featuring exceptional pieces from indigenous Massachusetts peoples to mid-century Modern.  Archival collections include works of art on paper, photographs, maps, architectural plans, garden designs, botanical specimens, manuscripts, letters, diaries, books, business ledgers, legal documents and deeds linked to specific properties and to the organization’s history.

About the Properties Processing Archivist:

The Trustees is looking for an ambitious, self directed individual to serve as a part-time Properties Processing Archivist at the Archives & Research Center (ARC).  This position starts in April, 2015 and is expected to last 12 months, with the possibility of extension. The Properties Processing Archivist will report directly to the Head Archivist.  This individual will be responsible for the processing and accessibility of over 100 linear feet of currently unprocessed stewardship files that represent the history of The Trustees of Reservations from 1891 to the present.  This position has been established to support expanded research, cultural outreach activities, and the 125^th anniversary in 2016.

The Head Archivist and the ARC Manager will ensure thorough training of the Properties Processing Archivist in the proper performance of their duties.  Once training is complete, the Properties Processing Archivist will have substantial independence and discretion, subject to review at regular meetings with the ARC Manager and Head Archivist.

Duties:

The Properties Process Archivist assists in the processing of the archival collections at the Archives & Research Center (ARC).

1. Assists ARC staff with the processing of over 450 linear feet of unprocessed records and files.
2. Manages the documentation and digital files associated with the filing and accessibility of records and archives.
3. Assists land conservation staff in the delivery of conservation records to the ARC and in the proper sorting, inventorying, storage, digital scanning, and accessibility of these records.
4. Participates in meeting assignments as needed.
5. Performs and reports on special studies, projects and assignments as requested.
6. Supervises interns and volunteers with organizing and processing records.

Required Knowledge, Skills and Abilities:

1. Demonstrated knowledge of archival processing, cataloging and applied practice.
2. Demonstrated skills in problem-solving, strategic analysis and planning.
3. Demonstrated ability to work well with a team of diverse professionals and volunteers to produce a high quality outcome on time.
4. Strength in oral and written communications and the management of multiple tasks.
5. A proven, passionate commitment to the values, mission and purposes represented by The Trustees of Reservations.

Required Experience and Education:

1. MLS or MA in history with archival management certificate and/or experience.
2. Experience processing manuscript collections gained through internships or paid employment.
3. Minimum of two years of experience in an archival setting.
4. Knowledge of archival processing standards and procedures.
5. Strong written and oral communication skills.
6. Familiarity with PastPerfect Museum software and digital preservation is a plus.

Other Requirements:

While performing the duties of this job, the Processing Properties Archivist  is regularly required to lift and/or move up to 40 pounds unassisted, carry large/awkward print folders, and climb and reach on step stools and rolling ladders.  

Compensation & Benefits:

This is a part-time, exempt position that is expected to last approximately 12 months. Compensation is commensurate with experience.

Interested candidates should send a cover letter, along with a resume and salary requirements to:

Alison Bassett, ARC Manager
The Trustees of Reservations
396 Moose Hill Street
Sharon, MA 02067

Or

[email protected]

No phone calls please.

In addition to being an Equal Opportunity Employer, The Trustees of Reservations aim to create a thriving, inclusive workplace that values each member of our team.  We aspire to reflect and effectively serve the residents and communities of Massachusetts who are at the core of our mission.