Associate University Librarian for Planning, Administration & Personnel, University of Hawaii at Mānoa Library, Honolulu, HI
Posted December 1, 2014
Position Number: 0089078
Closing Date: Continuous – application review begins December 19, 2014
Salary: Commensurate with qualifications and experience
11 Month, Full Time, Permanent
To begin approximately January 2015, subject to position clearance. For best consideration all application materials should be received by December 19, 2014.
Duties and Responsibilities
Under the general direction of the University Librarian, the Associate University Librarian (AUL) manages library-wide long range strategic planning and policy development processes in accomplishing the Library’s mission to support the academic endeavors of the University. This position administers the planning efforts, budgeting process and personnel system for Library Services.
- Provides leadership in program evaluation, budget and policy formulation, and human resources planning.
- Acts on behalf of the University Librarian in his/her absence
- Is a member of the Library Administrative group and participates in overall policy development.
- Coordinates and integrates the University Library’s strategic long range program planning with University and Manoa campus strategic objectives, including:
- budget projection and analyses
- budget preparation
- human resource planning and development
- long-range space projection and building planning activities
- Directs activities of the Library Services personnel management program for 137 FTE (70.5 permanent BOR and 66.5 permanent Civil Service positions), and 11 FTE in temporary BOR positions, including supervision of such activities as:
- administration of academic promotion and tenure procedures
- staff planning, recruitment, interviewing, placement, EEO/AA review
- salary recommendation, contract administration
- counseling, staff development and training, and removal procedures
- Oversees the Library’s Fiscal Office and Fund Accounting program which is responsible for the Library’s $16 million plus budget (general, special and other funds).
- Works with the Assistant University Librarian and all library department heads in order to carry out administrative functions and coordinate planning and development efforts.
- Directs the initiation, planning, coordination and implementation of Library-wide projects including preparation of grant requests, preparation of legislative testimony, and conduct of self-studies and leadership of special focus task forces.
- Serves as the Library’s representative to the university in the absence of the University Librarian.
- Maintains contacts with University’s personnel officials and administrators.
- Maintains contact with counterpart administrators at state and national levels regarding planning, budgeting, personnel and management.
- Attends regional and national meetings of library management associations such as LAMA (Library Administration and Management Association) to maintain knowledge of trends and best practices in library administration.
- Participates as a member of the Library’s administrative leadership team.
- Performs other duties as assigned, including Acting University Librarian as required.
Minimum Qualifications
- Master’s degree in Library Science, Information Science, or equivalent and second master’s degree.
- Eight (8) years of progressively responsible administrative experience in an academic library, including experience in library wide program planning, human resources administration and budget development.
- Demonstrated success in leading and managing organizational change.
- Must have attained the rank of Librarian IV (B4) or comparable experience prior to appointment.
- Demonstrated knowledge of best practices and current trends in library management and organizational development.
- Strong interpersonal and leadership skills.
- Thorough understanding of current issues facing research libraries including the changes in scholarly communication.
- Ability to be flexible and creative in accomplishing library objectives.
Desirable Qualifications
- MBA, MHRD, Master’s in Education Administration or related field.
- At least 5-10 years of experience in leading a research library administrative division or equivalent experience in another University setting.
- Previous experience working in institutions with faculty status for librarians.
- Previous experience working in a unionized environment.
- Knowledge of online fiscal and human resources systems.
- Knowledge of use and application of statistics for administrative work.
To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail address) of at least 3 professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire).
Address to: HR Specialist, University of Hawai’i at Manoa Library
2550 McCarthy Mall
Honolulu, HI 96822
Inquiries: 808-956-7207