Assistant Director, Alumnae/i Relations, Simmons College, Boston, MA
Posted September 23, 2014
Job Summary
The Assistant Director of Alumnae/i Relations serves as an essential member of the Alumnae/i Relations team in support of increasing alumnae/i/ student engagement, communications and philanthropic support.
The Assistant Director will actively participate in the strategy, planning and execution of the office; develop productive working relationships with members of student life, career services, athletics departments, presidents office, advancement team and other staff and faculty throughout the College as necessary.
Essential Functions
Provide Clerical Support for the Undergraduate Alumnae Association Executive Board:
- Schedule and staff board meetings.
- Provide logistical support for meetings, including securing meeting space, parking tickets, catering, media, and day of materials.
- Provide clerical support for board committees
- Maintain association financial records in partnership with Alumnae Association Executive Committee.
- Manage relationship with all Alumnae Association benefit partners;
- AHI Travel
- Liberty Mutual Insurance
- The Harvard Club
- Implement data preparation for benefit mailings.
- Coordinate all awards associated with the undergraduate Alumnae Association.
- Oversee awards communication and logistics in collaboration with the Awards Committee, Donor Relations and Events team.
Engage Future Philanthropists:
- Collaborate with internal campus partners to create program opportunities for current students and alumnae/i.
- Connect students and student groups with alumnae/i mentors.
- Cultivate opportunities for alumnae/i to return to Simmons as speakers, panelists, and event attendees at departmental and student sponsored events.
- Assist with student event communications and logistics that include alumnae/i and provide guidance and support as needed to student leaders.
- Maintain knowledge of departmental and college-wide activities to be an effective ambassador and communicator to internal partners and external constituents.
- Assist the Associate Director in coordinating regional engagement and leadership plan for young alumnae/i and future philanthropists.
Coordinate Inbound Alumnae/i Communications for the Simmons Website and Magazine to include but not limited to:
- Collect and edit Class Notes.
- Collect in memoriam submissions.
- Send class note and in memoriam database updates to Advancement Services.
Manage Alumnae/Student Mentoring Opportunities:
- Oversee the Success Connection mentoring program for undergraduate seniors.
- Coordinate travel arrangements and program logistics for Success Connection mentees (seniors).
- Assist with the Undergraduate and Graduate Alumnae/i Association’s alumnae/i mentoring program development and planning.
- Work with field staff to identify alumnae/i prospects to serve as mentors for both undergraduate and graduate schools to increase engagement and inspire philanthropy.
- Serve as the OAR liaison to the Career Education Center
Qualifications:
The Assistant Director must demonstrate excellent interpersonal and writing skills, remain highly organized and manage multiple tasks simultaneously with speed and accuracy both independently and as part of a team. Possess keen attention to detail.
Utilize College resources to effectively administer projects and programs.
Ability to set priorities and manage multiple activities simultaneously under tight deadlines. Must be motivated to learn and flexible to change