Assistant Director for Human Resources, Cambridge Public Library, Cambridge, MA

Posted September 15, 2014

37.5hrs a week including evenings & weekends as needed

QUALIFICATIONS:

Seven years of progressively responsible experience in human resource management and administration in a supervisory position required, library experience highly valued. Familiarity with multiple areas of personnel administration (i.e. performance management,  HRIS systems, employee relations) and unionized environments strongly desired. Excellent oral and written communication skills, along with demonstrated planning and management skills are required. Bachelor’s Degree in related field or equivalent combination of education and experience required, advanced degree and/or professional Human Resource certification preferred.

PHYSICAL DEMANDS:

• Ability to stand or sit for extended periods of time to use computer workstations, including keyboard and visual display terminal
• Strength to push or pull a loaded book cart which can weigh in excess of 100 pounds on level floor and up ramp, to lift or maneuver onto cart loads of up to 50 pounds, and to carry cartons of books
• Must be able to pay close attention to details and concentrate on work
• Sufficient clarity of speech and hearing or other communication capabilities which permit effective communication
• Sufficient vision or other powers of observation to permit employee to read books and patron requests
• Sufficient manual dexterity which permits the employee to type and record library files
• Sufficient personal mobility and physical reflexes which permits the employee to re-shelve library materials and work at public service desks

Reasonable accommodations may be made to enable individuals with disabilities to person essential functions.

WORK ENVIRONMENT:

Works in assigned area, including office areas, training rooms, library locations as necessary, where there is normal office exposure to noise, stress, and interruptions.

DUTIES:

Under the direction of the Director, and in close collaboration with the Assistant Director for Public Services, the Assistant Director maintains and improves the organization’s human resources capability by planning, implementing, and evaluating recruitment, performance management, operations improvement and human resources policies, programs, and practices that impact the Library’s more than one hundred employees. Specific duties include but are not limited to the following:

• Develop and implement a full life cycle recruitment and selection process; work with managers to identify needs, source candidates, assess/test candidates, complete job offer process and on-board new employees.
• Oversee performance management process; work with managers to complete effective annual performance evaluations, develop remedial plans as necessary, recommend merit increases or position upgrades.
• Ensure all job descriptions are up-to-date in terms of responsibilities, outcomes and core competencies.  Work with managers to ensure that each employee understands expectations for performance and behavior.
• Coach managers on effective management skills; provide counsel on providing timely feedback, create disciplinary action plans.
• Develop and implement a staff development process; work with individual staff on self-assessment and skills gaps, implement formal and informal training, mentorships, and coaching that allow staff to succeed in their current roles or move into new ones.
• Conduct separation interviews with staff members who leave the Library; analyze data and make changes or recommendations to ameliorate identified issues or to modify initial selection process.
• Lead the Library’s continuous improvement efforts; identify opportunities to upgrade (or make unnecessary) personnel processes or practices; use data and observation to make/recommend changes; reduce non-value added activities across the Libraries through appropriate use of technology.
• Interpret city and library policies for staff; coordinate with the City Personnel Department on benefits, compensation labor relations and other areas that impact the Library.
• Oversee implementation of union contracts and collaborate with union representatives to resolve issues
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Manage all aspects of the payroll process; responds to all employment verification requests.
• Maintain all human resource records.
• Maintain current knowledge of applicable state and federal laws that impact employees and employers and ensure that the Library is in full compliance.
• Serve as a fully-engaged member of the Library’s management team; attend library and community events, represent the Director/Library at meetings and conferences.
• Performs related duties as required

SALARY: $89,712-$106,887 + excellent benefits

DEADLINE: October 14, 2014 by 5pm

APPLICATION PROCEDURE:  Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest by 5pm on the closing date via email to: [email protected] or to: Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOUARGE TO APPLY.