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Supervisory Archivist, Special Collections & Archives, University of California San Diego, San Diego CA

Posted June 13, 2014

Assistant, Associate, or Full Librarian
Supervisory Archivist / Special Collections & Archives (10-767)
University Library [Special Collections & Archives]
University of California San Diego

Salary: 
Salary and level of appointment in the Librarian series commensurate with qualifications and experience and based on the University of California pay scales.

Closing Date:
Review of applications will begin July 27, 2014, and continue until the position is filled.

Job Description:
Program Description
The Special Collections & Archives Program at the UC San Diego Library provides primary resources to support and enrich research, teaching, and learning at UC San Diego, to the international community of scholars, and to the general public.  Special Collections & Archives (SC&A) is a non-circulating collection of 250,000 books, 30 million manuscripts, numerous sound recordings, moving images, and other media, distributed between the Mandeville Special Collections and the Scripps Institution of Oceanography Archives. Major collecting strengths include early voyages of exploration and discovery in the Pacific; the Spanish Civil War; experimental American poetry; the history and culture of southern California; Baja California; Melanesian anthropology; twentieth-century science; and oceanography.  SC&A conducts a vigorous instructional program serving the UC San Diego community and participates actively in programs for the larger scholarly and San Diego communities.  In addition to providing specialized resources in the traditional ways, SC&A has also developed a digital presence that includes finding aids for manuscript/archival holdings, exhibitions, and digital content. SC&A has a lively exhibition program, a strong collection development program, and actively applies new technologies to improve patron access.

Responsibilities of the Position
The UC San Diego Library is seeking an experienced, imaginative, knowledgeable, and user-focused professional to serve as Supervisory Archivist.  The position reports to the Director, Special Collections & Archives and manages the manuscript and archival holdings of Mandeville Special Collections and the Scripps Institution of Oceanography Archives, the two units of Special Collections & Archives, focusing on appraisal, processing, preservation, and digital and special projects.  The Supervisory Archivist will also:

  • Work with the SC&A director to establish processing priorities, specificity, and appropriate levels of processing for groups of materials, developing a processing plan for each collection;
  • Maintain control of manuscript collections in multiple off-site locations;
  • Create and post completed finding aids to the web, to the Online Archive of California (OAC), and to other appropriate sites;
  • Lead the implementation of ArchiveSpace at UC San Diego and oversee the migration of data from Archivists Toolkit;
  • Participate in the development of best practices for manuscript and archival collections;
  • Identify preservation needs and priorities for materials in all formats and make recommendations on treatment;
  • Accession new collections and additions to existing collections, creating records in Archivists Toolkit;
  • Contribute to grant projects that enhance the usability of manuscript and archival collections;
  • Promote the use and understanding of manuscript and archival holdings to researchers, students, alumni, university personnel, and others;
  • Provide reference service and outreach to the campus & the general public;
  • Actively participate as a member of the SC&A management team;
  • Supervise and train project archivists and paraprofessional manuscript processors;
  • Follow national standards for archival description such as Describing Archives: A Content Standard (DACS), Online Archive of California Best Practices for Encoded Archival Description, Version 2.0; California Digital Library Guidelines for Digital Objects, Version 2.0; and UC Guidelines for Efficient Processing of Manuscript & Archival Materials;
  • Participate in the creation and development of SC&A’s digital presence;


To Apply:
For full consideration, please submit applications to https://apol-recruit.ucsd.edu/apply/JPF00572

Please provide the following:

  • A short application letter addressing your interest in this program and applicable qualifications
  • A resume of education and relevant experience
  • The names of at least three persons who are knowledgeable about your qualifications and/or suitability for this position
  • A personal statement summarizing your past or planned contributions to diversity; guidance for preparing diversity statements can be found at:  http://facultyequity.ucsd.edu/Faculty-Applicant-C2D-Info.asp


UC San Diego is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

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