Manager of Administration and Finance, Tisch Library, Tufts University, Medford MA
Posted April 25, 2014
Basic Requirements:
• Bachelor’s degree, preferably in business or accounting
• Minimum of 5 years of sustained and progressively responsible experience and decision making in the areas of administration, budgeting and facilities management in a complex organization, preferably in higher education or a large academic or public library environment
• Demonstrated analytical skills, innovative problem-solving skills, attention to detail, and ability to manage confidential information
• Excellent technical skills especially related to managing financial, accounting and other quantitative data; ability to project expenditures and interpret financial data for others
• Excellent communication skills in all modalities (written, numeric, and oral)
• A commitment to working collaboratively in a team environment, to process improvement, and to creating a culture of learning among staff
• Evidence of strong service orientation
“An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.”
Preferred Qualifications:
• MLS/MLIS from ALA accredited institution and/or 3 years experience in libraries
• Sound knowledge of issues and trends in academic libraries
• Successful supervisory experience
• Project management skills
• Expertise in anticipating the dynamic needs of stakeholders and adjusting in response to changing priorities; experience with assessment and using results to improve services and workflow efficiencies
Please note this is a Limited Appointment expected to last for 2 years with the possibility of renewal.
Department Summary
Tisch Library supports Tufts’ School of Arts & Sciences and the School of Engineering, providing the services and resources to assist members of the Tufts community in their teaching, learning and research. Tisch Library provides collections, expertise, and technology-rich environments to support the creation and dissemination of scholarship. Administrative Services supports the library by ensuring effective and efficient utilization of the financial, facilities, and human resources of Tisch Library.
Job Summary
Tisch Library seeks a forward-thinking, collaborative, and dynamic leader for the role of Manager of Administration and Finance. This department head is the senior staff member responsible for departmental effectiveness. Reporting directly to the Director of Tisch Library, the Manager of Administration and Finance is a member of the senior leadership team.
Essential Functions:
Serves as the Library’s budget officer. In collaboration with the director, prepares the annual operating budget (over $13 million), monitors the budget during the fiscal year, and oversees the balancing of all accounts and the overall budget at fiscal year end. Provides accurate and timely financial information and analysis to inform decision making and strategic planning, including understanding and managing finances related to collections and materials; reviews available information and analysis from university and school sources and interprets it for the senior leadership team in the library; and serves as primary contact for the A&S and SoE BFOs and EADs regarding financial matters. Manages the carry forward budget; ensures restricted funds are used appropriately; and assists with stewardship. Reconciles accounts for accuracy and ensures effective internal controls. Coordinates with various staff on managing the budgets for collections and executing cost sharing between Tisch and other libraries. May include management of grant applications and awards.
Plans and coordinates all facilities operations. Monitors overall condition of library facilities and works with the Tufts Department of Facilities and Operations to coordinate planning, maintenance, repairs, and renovation projects as needed. Ensures the integration and alignment of facilities planning with strategic directions of the library. Collaborates with other building tenants over shared spaces (e.g. special collections shelving) and advocates for entire building community. Coordinates and responds to requests to use building facilities. Shares responsibility for building security with the Head of Access Services. Tisch Library is in the initial stages of planning for a significant renovation of user spaces. The Manager of Administration and Finance will play a key role in planning and managing future stages of the project.
Supervises the work of the administration staff (2.5 FTE) and manages all business operations for the library. Provides staff support as a liaison to Tufts HR and other central offices for HR related transactions and questions. Coordinates with Director on implementation of HR policies and compensation adjustments. Works with AS&E and University to effect workplace changes.
Serves as a member of the Director’s senior leadership team contributing to strategic planning, program development and evaluation, human resources decision processes, library policies and procedures, and allocation of resources in support of the Libraries mission.
Coordinates library-wide statistical gathering and compilation for annual reports and reports to national and regional organizations. Collaborates with other library departments to leverage data sources to communicate the impact of library services and to identify and develop improvements to library services and facilities.
Professional Development, team participation, and other duties as assigned.
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