Research Services Assistant, Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, P.C., Boston, MA

Posted May 23, 2016

The Research Services Assistant will provide support to the Director of Library & Research Services and the entire department as needed. This position will report to the Director of Library & Research Services.

Primary Responsibilities:

• Provide general administrative support to the department and handle special projects as assigned by the Director.
• Enter and process data in the department’s expense ledgers and in our expense reimbursement system, Chrome River.
• Track down and identify client numbers for charge back purposes.
• Coordinate the logistics of vendor training for the department and for attorneys.
• Place and collect orders for the references needed for Information Disclosure purposes for the IP department under the guidance of a Research Analyst.
• Update and maintain accurate vendor contact information.
• Maintain and oversee department calendars, activities and vacation schedules.
• Organize and set up internal and external department meetings.
• Retain necessary records in our document management system, Desksite.
• Assist with and monitor status of team tasks, completion of regular department activities as well as special assignments.
• Assume additional responsibilities as requested.

Job Qualifications:

• MLS degree required and/or currently working towards this degree.
• 1+ year of administrative assistant experience within a law firm is strongly preferred.
• Strong written and verbal communications skills.
• Excellent judgment.
• Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
• Excellent attention to detail and ability to execute through to completion.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel.
• Flexibility to work overtime when necessary.